The company must have an efficient procurement management process flow in place to oversight the cash flow expenses. Embracing digital solutions that offer automation procurement life cycles that simplify processes for improved operations. Moving toward automation is one of the best decisions for the purchasing department in a long-term business and increased productivity.

Manual procurement management is a time-consuming and labor-intensive function, lost documents, slow approval cycles, and uncontrolled costs. Difficult to manage as a result of the chaos, supplier relationships suffer because of inefficient dispute resolutions, poor vendor management, late payments, and more.

PMS Software Development Process Flow

Procurement Management System (PMS)
PMS Software to be added in

Software Plan Development Timeline

PMS Table Maintenance

  • Asset Classification
  • Product
  • Product UOM
  • Item Category
  • Item Group
  • Brand
  • Manufacturer
  • Warehouse
  • Sites
  • Supplier
  • Customer

CapEx Request (on-going development)

  • Budget Allocation
  • Fixed Approvers
  • Other Approvers
  • Data Entry (Add, Edit, Delete, Search, View)
  • Approval Form
  • Monitoring Status

Request For Quotation (RFQ)

  • Quotation Data Entry (Add, Edit, Delete, Search)
  • Approval Form
  • Monitoring Status

Purchase Request

  • PR Data Entry (Add, Edit, Delete, Search, View)
  • Approval Form
  • Monitoring Status

Purchase Order

  • Generate PO
  • Sending PO for Supplier

Delivery Reciept (Inventory Items)

  • DR Data Entry (Add, Edit, Delete, Search, View)
  • Invoice Billing (Add, Edit, Delete, Search, View)
  • Request For Payment (RFP)
  • Generate Cheque
  • Vendor Payment
  • Payment Monitoring

Monitoring Reports

  • Supplier Payment Summary
  • Supplier Payment History
  • Pending Payment Summary

To be update upon completion for every module w/ check mark. Any suggestion who knows the process of procurement life cycles are welcome to comment and we will appreciate it very much.